Digital Signatures are More Efficient and Secure
Your signature has a lot of power, particularly in the business world. Because of this, it’s curious to see how so many companies are moving over to the more digital alternative. In order to fully take advantage of digital signatures for your organization, you need comprehensive security measures that can reinforce the authenticity of your signatures.
This movement to digital signature software is further augmented by electronic document storage. Hoping to reduce the amount of paper waste and printing costs, businesses have started to keep digital documents rather than physical file storage, which naturally makes digital signature software much more valuable as a whole. Going paperless allows organizations to ditch the bulky filing cabinets and allow for easy file searching.
Until digital signature took off, users would have to electronically “sign” documents by printing them out, signing them, and then either scanning them or mailing them to where they needed to go. Thanks to PDF editing software, it’s easier to move in the direction of digital signatures than ever before.
Understanding Digital Signatures
Official documents require a signature, which means that there will always be value for digital signing software. Digital signing solutions allow companies to sign documents even while working remotely, which creates more opportunity and provides more convenience as a whole. You can forget the original methodology of scanning, sending, printing, and so on. Forging signatures is much more tempting when getting the official signature is difficult, which can potentially help you dodge a worst-case scenario.
PDF software allows your organization to know for certain that a digital signature is more than just a scribble on a piece of paper. It has its roots in cryptography, which is a technology that is used by most secure transactions out there. It essentially works like this; a digital signature has digital keys attached to it that can confirm the identity of whoever signs it. Since digital signature uses encryption, it’s easier to know that your signatures are as authentic as possible.
Just like with a physical signature, you’ll see a graphical representation of the signature, a name of your choosing, and the location of where the document was signed. Furthermore, you’ll also receive a timestamp that shows when the signature was filed. Keep in mind that each solution is different, however. Not all PDF software solutions are the same. Investing in one is a great benefit, however, as you can move in the direction of flexibility for your organization.
For more information about digital signatures, reach out to Catalyst Technology Group at (317) 705-0333.
4 Steps to Getting Started With Digital Transformation
Smart business owners always look for ways to improve the way their organization functions. Digital transformation is one of these ways, as it allows for organizations to use technology to minimize waste and enhance workflow. To help you with digital transformation, we’ll walk you through what it is and how it works.
Digital Transformation in the Wild
One example of how digital transformation works can be seen in McDonald’s. In an attempt to streamline order processing, McDonald’s is using kiosks at some locations to reduce the time it takes to order and deliver food. These kiosks allow hungry customers to pay with a variety of methods, including Apple pay. Other food chains have already implemented features like online ordering to provide additional convenience to customers. Both of these examples are ways in which digital transformation has allowed modern businesses to improve the way they function in a substantial way.
Digital transformation allows businesses to create a unified technology platform that changes or completely revamps the way operations are carried out. It’s basically a way to improve your company’s operations by using data, analytics, and other digital tools. Digital transformation lets businesses adapt to new trends and capture new opportunities.
All of this might seem simple on paper, but the implementation process has more than a few roadblocks to watch out for. If your business wants to implement digital transformation, here are a few steps to get started.
Consider the Scope
There’s a lot of work involved in the implementation of digital transformation. Therefore, it’s crucial that you don’t underestimate the scope of this process, as you could potentially end up in a situation where you’re out of time and resources. End-to-end implementation requires a careful analysis of just about every possibility. To meet this goal, you’ll need to rely on your department managers and C-suite staff to better understand how technology affects specific parts of your organization. Once these processes have been defined and outlined, you can move toward creating a unified platform to best match them.
Start From the Beginning
While you might want to digitize your current infrastructure as soon as possible, it’s important that you consider, first and foremost, your current technology needs. The reasoning for this is simple–it’s possible (even likely) that your operational infrastructure is outdated in at least some capacity. Therefore, you should invest in new solutions that recreate your current business processes, as well as reimagines them in better, more efficient ways. In this case, you’re taking advantage of improving operations to an entirely different level.
Build Transformation Alongside Production
It’s likely that the solutions and processes you implement could disrupt your current operations, so you want to first make sure that digital transformation is possible without completely hampering your current infrastructure. To this end, you need proactive migration, along with a thorough testing procedure to ensure that implementation doesn’t hinder production. Virtualization and cloud computing are great ways to make this process less difficult, as you can use isolated containers for testing.
Plan for the Future
During the implementation process of digital transformation, you need to keep future flexibility and functionality in mind. Your goal should always be to improve processes while also keeping unforeseen changes in mind. Since your assets following digital transformation will be digitized, you need to take this into account when planning any future additions to your infrastructure.
Catalyst Technology Group can assist your business with the implementation process of digital transformation. To learn more about how we can help your organization with a digital transformation from start to finish, reach out to us at (317) 705-0333.